Board Meeting Minutes

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

September 19, 2018

 

Attending board members: Mandy Donovan, Sid Dev, Barb Safiran, Ken Snyder, Gene Costin, Matt Kaiser and Mayor Dave Mueller.

Meeting was opened with the Pledge of Allegiance and roll call.

August 2018 Board Minutes approved, Motion Barb Safiran 2nd Matt Kaiser, motion carried.

August 2018 Treasurer’s Report approved, Motion Gene Costin, 2nd Mandy Donovan, motion carried.

September 2018 Expenditures approved, Motion Gene Costin, 2nd Matt Kaiser, motion carried.

 

COMMITTEE REPORTS

Public Works – Gene Costin – The Plow truck we were looking at in Sterling is the same condition as the one we have, so we are going to pass on that one. Al Kaiser & Dan Erdman have patched some of the dips in the streets.

Police Emergency Plan – Mandy Donovan – We have another court date for 311 E South Street, October 12, 2018. We reissued tickets because ours were out dated and needed special wording. The new ticket states a default judgement a $500 fine if there is a no show. Dave Mueller stated that we do not have to fill out complaints, we just need to tell the policemen to enforce our ordinances.

 

Community Events & Building Permits – Barb Safiran – No permits. Halloween is coming up, we will need volunteers for the party.

Finance, Insurance, License & Fees – Ken Snyder – The gazebo at Scott Park has two holes in the roof. We will call a couple of people about repairing. We are still looking for someone to paint the power poles uptown. Ken will chip off a paint sample and send it in. There is rust on the front fender well of the police car. Mandy will look at the car.

Ordinances and Garbage Collection - Matt Kaiser – Nothing to report at this time.

Water and Sewer – Sid Dev – Markus Chapman – The water tower is filled and added chlorine. The crew is done. We need two clear tests before opening.  We Go Global has not paid their bill. We sent a certified letter to them, with no reply. The letter came back to us. The water is off at the house and the church. It will not be turned back on until we get a payment. Phone calls have been made to Mick Patterson. There is always an excuse, with no follow thru.

Community Development Block Grant (CDBG Grant) – Our lawyer is sending out the 30-day demolition letters. Property taxes are paid up to date on both properties. Its possible that the owners will come forward and clean up the property once they receive their letter.

Solar Committee/Solar Ordinance – Frank Schlindwein is asking for the opportunity to have no permits be given out for commercial solar systems.

A motion was made by Sid Dev to add the statement to the solar ordinance, “no commercial permits will be allowed in the city limits”. 2nd Matt Kaiser. Roll call taken, votes were tied, Dave Mueller placed the tie breaker vote. Motion passed.

A motion to pass the solar ordinance with the added words of “no commercial permits will be allowed in the city limits”, was made by Sid Dev, 2nd Matt Kaiser. Two nays, 4 ayes. Motion passed.

Property Gene Costin wants to purchase – Waiting on paperwork from our lawyer.  

Closing W Center Street - Waiting on paperwork from our lawyer.

MAYOR’S REPORT

 

Past Due Agreement – The agreement will state that 75% of the passed due amount must be paid within 2 months or water will be shut off. Motion carried.

 

Clean-Up Day for October – October 9th and October 11th. The north side of town will be Tuesday, October 9, and the south side of town will be Thursday, October 11th. The regular trash pick up will still run Wednesday, October 10th.

 

Executive Session – Personnel – Went into executive session to discuss personnel at 8:00 pm. Went back to regular session at 8:15 pm.

 

Motion to Adjourn made by Gene Costin, 2nd   Sid Dev, motion carried.

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

August 15, 2018

 

Attending board members: Mandy Mueller Ken Snyder, Gene Costin, Matt Kaiser and Mayor Dave Mueller. Sid Dev, absent. Barb Safiran, Absent.

Meeting was opened with the Pledge of Allegiance and roll call.

Frank Schlindwein commented on the informational Solar Meeting on August 8, 2018. He spoke with Justin about how many permits had been issued to his company for ground mounted solar gardens in residential areas. The answer was, none. Are there any ground mounted solar sites in residential areas nearby? No. Frank inquired at Bureau County Court house to find out how many ground mounted solar farms or gardens in the area. The answer was none. He also polled Henry County, they haven’t gotten back to him yet. The Ameren information stated that solar panels don’t have to be in residential areas to help. They can be located elsewhere.  Frank also asked about the process of his petition. Dave Mueller stated the items you want need to be in the ordinance. The Solar Committee needs to present an ordinance to the board. This will be looked over and voted on by the Village Board.

 

Correction to the June 2018 Minutes – Add Ken & Rose Snyder to the list of people who donated to cleaning up the hardware store.

July 2018 Board Minutes approved, Motion Mandy Donovan 2nd Gene Costin, motion carried.

August 2018 Treasurer’s Report approved, Motion Gene Costin, 2nd Matt Kaiser, motion carried.

We received our first installment of tax money. It has been disbursed where it needs to be. The water loan is on the bills lists this month. The sewer loan payment is due in October $13,323. The USDA for $12,600. Looks like we will have sufficient funds with the collection of the water bills. There is a new CD that every 6 months the interest goes up .5 percent. You can remove money at the end of 6 months. It starts at 2%, goes to 2.5% in 6 months, then 3% - 3.5%. You can remove money after 6 months without any penalty. Vicki Bennett is suggesting we take $20,000 from the Water Reserve Fund and $10,000 from the Miscellaneous Fund and deposit into this CD, it is better interest than what we are getting on our savings accounts. We must have a years’ worth of payments in the Water Reserve Fund. And with the EPA working with us to reduce our rates, we have enough in that account to do this transaction. We are trying build up reserve for the Sewer Fund. We would like to reduce the maintenance fees. We will not be raising the rates again. We had added the maintenance fees to make the payments. When we get to a point that we have a sufficient reserve to cover incase one or two wells break down. Dave Mueller said he would be the first one to recommend removing or lowering the maintenance fee. Mandy made a motion to take $20,000 out of Water Reserve Fund and $10,000 out of Miscellaneous Fund to deposit into a 2 Year Rising CD that starts at 2% and increases every six months up to 3.5%. 2nd Gene Costin, motion carried.

August 2018 Expenditures approved, Motion Gene Costin, 2nd Ken Snyder, motion carried.

 

 

COMMITTEE REPORTS

Public Works – Gene Costin – Looking on Craigslist for a truck for snow removal. So far, I’ve found a 1995 International 4900 with airbrakes, 40,000 miles, a little rust around the doors. It’s listed at $3,500.

Police Emergency Plan – Mandy Mueller – Several citations have been served at 311 E South Street for trash and burning. Roy Carpenter has followed up, and has cited again them again, last week.

A complaint doesn’t need to be signed for a citation to be given. Citations will be given out more often to get the Village cleaned up. We have checked with our attorney, he stated it was ok to post citations in the bulletin board if it was discussed in the open board meeting. The citations start at $50 a day to $500 per day maximum. The Judge will determine what is charged.

 

Community Events & Building Permits – Barb Safiran – nothing to report.

Finance, Insurance, License & Fees – Ken Snyder – The poles up town need painted but since the paint that is on them now is lead, the EPA will be involved if we sandblast them. We will check with Dan Erdman or Al Kaiser to see if they will paint them.

Ordinances and Garbage Collection - Matt Kaiser – Thanks to Ron Currier driving the garbage truck this week. We are looking for someone to drive the garbage truck, must have a CDL license. We will get a job description together to advertise.

Water and Sewer – Sid Dev – Markus Chapman – The people working on the water tower found another hole column, it has been fixed. The water tower has been painted on the inside. After they paint the outside, we will have to fill the tower and add chlorine and let it set for 2 days. They started the project on June 14th and supposed to be completed by September 15th. They are ahead of schedule.  

Community Development Block Grant (CDBG Grant) – 212 N 1st Street is falling down, and 404 N 4th Street is the other abandoned house. We are trying to get inside the houses to get pictures for the grant. Next, we will have our attorney get a demolition order on these houses.

 Water Tower Grant – The first payment is due, it’s about $42,000. There are a couple of changes to the original bid. The safety gate at the bottom of the old ladder needs replaced, instead of repaired. The cost is about $1,500. With of change of the wording on the tower from Neponset to Neponset, Home of Martin Engineering, that’s an additional $2,200. We originally started at $355,000 plus theses minor changes. We set up a line of credit at the bank. At the end of the project the bank will set up a loan.

Property Gene Costin wants to purchase – Gene has offered $500. Dave will check with the courthouse to ensure the Village owns the property Gene wants to purchase. Then have our lawyer write up the papers. The board approved the amount.

MAYOR’S REPORT

The board of Directors at Martin Engineering had a meeting to discuss the water tower. They will pay the Village portion of the loan on the Water Tower Grant. This is a 25-75 grant. It’s $360,000, our portion is $90,000. Martin Engineering will pay this off in payments over 5 years. This will help the Village with making the loan payments. If we can’t make the payments to the EPA, they will take over the village, and will set the rates so that there is enough money to make the payments. If people left town, they would just jack up the rates. The EPA said we were the first to come to them. There are 10-12 other communities with the same problem. They would not refinance our loans, but they did restructure them. We had paid 7 years on one loan, they moved it out to 30 years. They reduced the interest rate from 2.5% down to 1.5%.

 

Burn Days – Ordinance #580 states that burning is allowed form 8AM-8PM Tuesday, Thursday, Friday and Sunday.  Dave Mueller would like to discuss changing them to Tuesday, Thursday & Saturday. Most people do their yard work and burn on Saturday’s and Saturday isn’t even a burn day.

Gene Costin made a motion to change burn days to Tuesday, Thursday & Saturday only. 2nd, Ken Snyder, motion carried.

 

Past Due Agreement – We make payment agreements with the residents that can’t pay their water payment.  We typed up a Past Due Water Agreement. This is to be given to the residents that get behind on their water bill. It states that they will make payments or water will be shut off. This also states the $100 turn on fee will be added to their bill. It states past due date, amount past due, and how much they will pay and how often to get caught up. If they fail to pay the past due amount as on the agreement states their water will be shut off. The fee to shut off and turn on water will be applied to their bill. The past due amount must be paid before the water will be turned back on. This is basically what we do now, only putting it in writing.

 

Motion to Adjourn made by Gene Costin, 2nd   Mandy Mueller, motion carried.

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

July 18, 2018

 

Attending board members: Bard Safiran, Mandy Mueller Ken Snyder, Gene Costin, Matt Kaiser and Mayor Dave Mueller. Sid Dev was absent.

Meeting was opened with the Pledge of Allegiance and roll call.

Gene Costin in interested in purchasing 2 properties between the Railroad tracks and the back of the trailers. There is a building on one of the lots. It is to believed that it was part of the railroad years ago. We will check with our Village attorney.

 

Frank Schlindwein presented a petition to the board that has been signed by 71 Village residents. They would like to add to Ordinance #739, that no permits for commercial solar farms, gardens, or commercial solar systems of any size be issued.  They would also like to address and review if there is any conflict of interest with the board members.

 

Ordinance 739 has not been approved yet, we are still working on it.

 

Germaine commented that she and one of her neighbors had not received their water bills. Dave stated that the mail machine tends to shred and destroy our water bills. If you have an email address, please let us know, we can email your bill.

 

John Pratt stated he was commenting for himself, Ed Safiran, Kurt Crabtree, and Pat Weeks are concerned about the residents on the curve. Dave stated we would talk to our Police Department.

 

Justin Landwehr stated he is available to answer any solar questions. He gave out a packet to the board members.

May 2018 Board Minutes approved, Motion Gene Costin 2nd Matt Kaiser, motion carried.

May 2018 Treasurer’s Report approved, Motion Mandy Mueller, 2nd Gene Costin, motion carried.   

June 2018 Expenditures approved, Motion Gene Costin, 2nd Barb Safiran, motion carried.

COMMITTEE REPORTS

Public Works – Gene Costin - The oil and chipping is done. Al Kaiser is retiring the end of September. We will be looking for someone to fill that position. They must have a CDL. They will be working in Garbage department, doing general street work, and plowing snow. If you know someone, send them to the Village Office.

Police Emergency Plan – Mandy Mueller – nothing to report.

 

Community Events & Building Permits – Barb Safiran – No permits.  Picnic Day was successful. Expenditures were about $2,200, Income was $2,900 including the fundraiser we had earlier this year, and donations.

 Ordinances and Garbage Collection - Matt Kaiser – We need to purchase an airbag for the garbage truck.

Water and Sewer – Sid Dev – Markus Chapman – They have blasted the inside of the tower down to the cowl. They are ahead of schedule on the tower. Everything at the Sewer Plant is fine. We are starting to get a bit of duck weed.  We have shut off the water at the Methodist church and the house that We Go Global is working on, until the bill is paid. Jason from We Go Global said he would pay the bill and the deposit on the church, he never did. We will send an itemized bill by certified mail. We will also be putting together a contact for people who don’t pay their water, sewer, garbage bills. It will state that they will make timely payments to get caught up. The first time they don’t pay on that agreement, their water will be shut off.

Finance, Insurance, License & Fees – Ken Snyder – Dirt is available to level Shirley’s building. We need to talk to Larry Stable about the dirt. The sidewalk is still on hold. Trent informed Ken that unless the culvert is blown out, the sidewalk will continue to flood.

Community Development Block Grant (CDBG Grant) - Abandoned home demolition. We need to get pictures of the inside of the homes we plan to demolish. Then we will have our attorney get the approval to demolish.

 Solar Panel Committee –There are still many questions that need to be answered. There may be need to update our electrical ordinance, an aerial view may be needed. We need an informational meeting. We need to be able to distinguish from solar farms, gardens and individual. Tentatively, on August 8, 2018 there will be a meeting. Dustin Landwehr will be at the meeting to help answer questions. We will publish the meeting date and time in the newspaper and around town. Dustin Landwehr will visit the sewer plant to see what will be needed to install solar equipment for the sewer plant.

MAYOR’S REPORT

 

The property of 106 N Harlan Street is ready to turn on the water. We need to hook up the sewer first.  

 

Martin Engineering is helping with the water tower. Dave Mueller will be going to a meeting to discuss how much they will help.

 

Motion to Adjourn made by Gene Costin, 2nd   Mandy Mueller, motion carried.

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

June 20, 2018

 

Attending board members: Bard Safiran, Mandy Mueller Ken Snyder, Gene Costin, Sid Dev, Matt Kaiser and Mayor Dave Mueller.

Meeting was opened with the Pledge of Allegiance and roll call.

Vicki Bennett – On behalf of the Neponset Zephyr Cruisin’, I do every year, I am donating $200 to Neponset Picnic Day.

Frank Schlindwein – Discussed how beautiful it is where he lives and that the view is beautiful. To add solar panels would be visually unappealing. Frank has contacted the company Ken Snyder is doing business with concerning Solar. The indicated that just to the north side of their home is where the solar panels would be placed. Frank has contacted other Neponset residents. Many were not aware of someone wanting to put in a solar farm. These panels have a life span of 25 to 35 years. We are not wanting to allow commercial solar panels within the city limits. We don’t have a problem with a single roof top panel for individual homes. We are concerned about health and safety, affects on property values, damage to roads during installation. It is possible your homeowner’s insurance could increase. After reading the ordinance being considered, I have suggestions for revisions and additions to this ordinance. We would like to add, that with any solar proposal that a hearing be conducted so that all citizens have a say. I would also like to suggest permits and fees for any solar installation. What would happen with the panels at the end of their life? Would they just be left standing? What are the insurance requirements for the site owner? we ask the board to give more time and thought to these issues.

Dave Mueller stated, we are not giving out permits to install solar technology until we have an ordinance in place. We have sent the ordinance to our attorney. He stated, it looks fine. We will be putting a committee together to go over the ordinance and Frank’s concerns, and report back at the next board meeting. Committee members are: Frank Schlindwein, Mandy Mueller, Barb Safiran, and Carl Rohrig.  

Neponset Pride donated to the Village to cover the expenditure of the shrubs and the mulch in front of the Community Building.

May 2018 Board Minutes approved, Motion Gene Costin 2nd Sid Dev, motion carried.

May 2018 Treasurer’s Report approved, Motion Gene Costin, 2nd Ken Snyder, motion carried.   

June 2018 Expenditures approved, Motion Gene Costin, 2nd Barb Safiran, motion carried.

COMMITTEE REPORTS

Public Works – Gene Costin -   Thursday if the weather holds out we will be doing seal coating. WE owe a load of gravel to the Township. We will send a thank you to Mike Hielsburg for working on the IDOT budget. We will need to levy for Road and Bridge from Bureau County.

Police Emergency Plan – Mandy Mueller - We have sent out a bulletin to the local police to see if anyone is interested in working part-time. Barb asked about putting a speed limit sign on South Street, like the one we have on North. That is County property, they will not purchase a sign like ours. We are not allowed to have speed limit signed in our yards. County would have to maintain it, it has a different kind of post.

 

Community Events & Building Permits – Barb Safiran – No permits. We do need volunteers for Picnic Day. There will be things to do for the kids in the park. The Oasis is going to do the beer garden. Our Taste of Neponset has 8 entrants. Everyone is the judge, tickets are $1, whoever gets the most tickets, wins.

Finance, Insurance, License & Fees – Ken Snyder – Ken has given Karen a list of the people the donated to help cleaning up the hardware store. People that donated are: Germaine Breitbech, Carol Dahl, Ray & carol Robinson, John & Ginny Pratt, Ted & Louise Canellos, Ron & Pam Currier, Kirk Dana, Terry Gutschlag, Beth Ellis. Thank you notes will be sent out.

Ordinances and Garbage Collection - Matt Kaiser – We have a problem with oil and paint in the garbage. We will put up notices.

Water and Sewer – Sid Dev – The hydrants have been flushed. The water tower work has started. The tower is going off line on Friday.

Community Development Block Grant (CDBG Grant) – Water Tower Grant –   We are keeping up with the paperwork. 

Abandoned home Demolition Grant – We have been funded $40,000 to demolish houses. We will need to get an order to demolish.

 

MAYOR’S REPORT

 

Spraying for mosquitos – One of the things prompting this is the beaver dam. The railroad has been  contacted to jet the standing water out of the culvert by the old Sugar Bowl.  We received a contract from the City of Princeton for $64 per man hour. $.84 per mile from Princeton Barn and back to the Princeton Barn. Cost of the product $99.82. Motion was made by Sid Dev, 2nd Matt Kaiser, 5 aye, 1 nay.

 

Prevailing Wage Ordinance – This is an annual ordinance for prevailing wage. Motion made by Sid Dev, 2nd Gene Costin. Motion carried.

 

Garbage Truck Loan – We spoke last month about possibly making a double payment on the loan. Ken brought up, the garbage fund needs to pay money back to the general fund. Dave handed out a spreadsheet showing the figures and dates of repayment. February 2016, we transferred money from the miscellaneous account for the down payment and the dumpsters. $9.147. We repaid the down payment and the dumpsters, and the truck, and wages that weren’t paid in 2016, back to the general fund. So, all has been satisfied. When you borrow money form miscellaneous fund, it is not mandatory to pay it back. 184 residents pay $23 to the garbage fund. 4,232.00. $1742 from dumpsters. $5,977 transfers to garbage each billing cycle. Currently we have, according to Vicki’s Treasurers report $20,000. Between now and the end of the year, we will have 3 cycles, plus $9,000 that comes from the county. There will be plenty of money to double up the payments for the garbage loan. According to Luke at CSB, we would $1,873.28 if we pay in December then June and December of next year. We will have paid the loan of two and half years early. Then we are able to build that fund and replace the truck when the time comes. The truck cost us $56,500. We have a 5-year loan and want to pay it off in half the time. With the increases in the water and sewer funds we are starting to see a difference. It is going in the right direction.  Motion was made to make a payment this month and again in December by Sid Dev, 2nd Barb Safiran, motion carried.

 

Last month we had a question about a culvert from Harold Watson. If the board approves the cost of the culvert, the culvert must be 23 feet in length, unless otherwise specified differently by the board. Mr. Watson can buy a culvert fairly cheap, so Markus will take the backhoe, and gravel to install the culvert.

 

Meeting with Willitt Hofmann to discuss what will be on the water tower. Mr. Peterson will be willing to help with the payment the project. The tower will have Neponset, Home of Martin Engineering. Neponset will be in black; Home of Martin Engineering will be in orange.

 

Martin Engineering Pay-It-Forward Program – for the last two years employees have gone around town fixing gutters, painting, etc. This year they decided to put $40,000 in to the baseball diamond. They put up a score board. And staffed the concession stand. The proceeds were donated to the Nowlan Keene Fund. There were 72 teams in that tournament. They played games at Kewanee, Annawan, and Neponset. It was nice to see that diamond being used again.

 

The Air Conditioner is not working again at the Community Building. The air conditioner estimate is $3,375, the furnace portion is $5,514. That’s installing 2 units on the AC side to cool the building down. The amount in our Community Building account is $8,000. We will have to borrow money from Genera Fund and pay it back. Motion was made to replace AC and furnace Barb Safiran, 2nd Matt Kaiser, motion carried.

 

 

Motion to Adjourn made by Gene Costin, 2nd   Sid Dev, motion carried.

 

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

May 16, 2018

 

Attending board members: Bard Safiran, Ken Snyder, Gene Costin, Sid Dev, Matt Kaiser and Mayor Dave Mueller, Absent Mandy Mueller

Meeting was opened with the Pledge of Allegiance and roll call.

April 2018 Board Minutes approved, Motion Gene Costin 2nd Matt Kaiser, motion carried.

April 2018 Special Board Minutes approved, Motion Sid Dev, 2nd Gene Costin, motion carried

April 2018 Treasurer’s Report approved, Motion Gene Costin, 2nd Ken Snyder, motion carried.   

May 2018 Expenditures approved, Motion Gene Costin, 2nd Matt Kaiser, motion carried.

 

Germaine Breitbech asked if the Village would remove the shrubs in front of the Community Building, they are looking bad. She would like to replace the shrubs. It only costs $15 per shrub. All members of the board approved this.

John Pratt stated that the Neponset Historical Society will be having an open house June 2, 2018, 11am-2pm. We will make posters to put up around town.

Clarence Ingles asked about animals allowed on the property he owns. We will have our lawyer right up an ordinance.

COMMITTEE REPORTS

Public Works – Gene Costin -   The Community Building sidewalk to the west is covered and the culvert is plugged. Ken Snyder made a motion to tear out the old sidewalk and replace them. 2nd Gene Costin. Motion carried.

Police Emergency Plan – Mandy Mueller -  No report

Community Events & Building Permits –  Barb Safiran –  Picnic Days is getting lined up. We are taking donations to put logos on t-Shirts this year. Looking for Big Wheels or tricycles we could use for Picnic Days and a rope to a tug-of-war. Vicki Bennett will be running the Cruisin’ again this year. The Cruisin’ is Friday, June 29, 2018.  The Cruisin’ & the Oasis can share the expense of the liquor license.

Finance, Insurance, License & Fees –  Ken Snyder –  Ken’s family is interested in doing a solar field of about 40 acres on the edge of town. There would be 35year contact with the solar company is this goes through. We will need an ordinance written if this takes place within the city limits.

Ordinances and Garbage Collection -  Matt Kaiser –  Some people are putting paint in their garbage. By the time our garbage truck gets to Kewanee, there is paint running down the back. We will be a notice on the next water bill about items not allowed in the garbage. We have $15,210 in the garbage fund, we will be making a double payment to get it paid off sooner. If it makes sense to make double payment, we will need to check at bank to see if it makes sense.

Water and Sewer – Sid Dev –  The water tower project will be starting approximately June 18,2018. We have 2 fire hydrants to repair it will cost about $2900 for each hydrant plus rock. Sid Dev made a motion to repair the 2 hydrants, 2nd Matt Kaiser. Motion carried.

Speeding – The speed limit sign has been installed. Seems to be working well.

Solar Panel Committee –   Nothing to report.

 

Community Development Block Grant (CDBG Grant) –  Water Tower Grant –   It will be a while before any work starts.

Mediacom – Ordinance 737 – The Village will receive 5% of all Mediacom sales within the village. Motion to approve this ordinance Ken Snyder, 2nd Matt Kaiser. Motion carried.

 

Abandoned home Demolition Grant –  Ordinance 738 – This is an ordinance to say we are agreeing with the terms of the grant. We have $40,000 to clean up abandoned houses.

 

Residents that leave for the winter need to let the Village office know, so we can have the meter shut off and drained properly to avoid meter breakage.

 

The Missionaries will have 20 groups coming in to town this summer. They are using the churches as dormitories.

 

Ken Snyder was informed that when a resident approach him about a concern, Ken is to refer them to the appropriate board member.

 

 

MAYOR’S REPORT

 

May 1, 2017 – April 30, 2018 Audit – The amount to have the audit completed is $5,750. The paperwork is ready to be delivered to Doug Irwin’s. Gene Costin made a motion to accept the cost for the audit, 2nd Barb Safiran. Motion carried.

 

IDOT Report – We have been working to with Mike Hieselberg on the expense streets expense list. We would like to add sealcoat to the next IDOT budget.

 

Neponset Pride – Would like to have a larger donation this year. Last year the Village gave $100. This year the Village is giving the Neponset Pride $150.

 

 

Motion to Adjourn made by Gene Costin, 2nd   Matt Kaiser, motion carried.

 

 

VILLAGE OF NEPONSET

SPECIAL BOARD MEETING MINUTES

Community Building @ 7PM

April 23, 2018

 

Attending board members: Bard Safiran, Sid Dev, Matt Kaiser, Ken Snyder, Gene Costin, and Mayor Dave Mueller. Absent members Mandy Mueller

 

Meeting was opened with the Pledge of Allegiance and roll call.

2017 Annual Tax Levy was due in August. We need to vote on the tax levy ordinance.

Dave Mueller read off last years tax levy to compare. Gene Costin made a motion to approve the 2017 Tax levy, 2nd Sid Dev. Roll call, motion carried.

 

Motion to Adjourn made by Gene Costin, 2nd   Barb Safiran, motion carried.

 

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

April 18, 2018

 

Attending board members: Mandy Mueller, Bard Safiran, Ken Snyder, Gene Costin, and Mayor Dave Mueller. Absent members Sid Dev and Matt Kaiser

Meeting was opened with the Pledge of Allegiance and roll call.

Dustin Landwehr is interested in finding out zoning for community solar garden at Poplar Street, about 1 acre. It would hook with about 20-25 households. The cost to each home would be approximately $1 - $1.50 per month. We would lease panels from Dustin, he would be responsible for maintenance. 15-20-year lease to have your power bill offset. There is an 80% power guarantee for 25 years on the panels. Any replacement would be the responsibility of the builder. We will check with our lawyer about the permit to install solar panels.

Karen Ingles asked about zoning on her property. Zoned for residential but wondering is new owners could use it for animals. We need to know how many chickens. Chicken farm is not allowed. We will check with our attorney.

April 2018 Board Minutes approved, Motion Gene Costin 2nd Barb Safiran, motion carried.

April 2018 Treasurer’s Report approved, Motion Gene Costin, 2nd Ken Snyder, motion carried.   

May 2018 Expenditures approved, Motion Gene Costin, 2nd Barb Safiran, motion carried.

 

COMMITTEE REPORTS

Public Works – Gene Costin -   A hose was purchased for the garbage truck.  

Police Emergency Plan – Mandy Mueller -  Citations were given out for loose dogs and open burning.  

Community Events & Building Permits –  Barb Safiran –  Nothing to report.

Finance, Insurance, License & Fees –  Ken Snyder –  Truck is allowed on Blue Chip property until property is sold. The truck will have to be moved soon.

Ordinances and Garbage Collection -  Matt Kaiser –  The garbage truck tire is fixed.

Water and Sewer – Sid Dev –  Water radium samples are this month or next. We will need to get Dooley Bros will need to check RPZ (reduced pressure zone). Clarence will be starting on the electrical.

Speeding – Speed limit sign is in. Due to the shipping of the post being so expensive we will get a post at a lumberyard. we will get the sign put up.

 

Removal of Shirley’s building – We have paid Kirk Dana half the money. 14 loads have been hauled out.

 

Community Development Block Grant (CDBG Grant) –  Water Tower Grant –   Pre-construction meeting with contractor, will be @10 am on May 1, 2018 at the community building.

Abandoned home Demolition Grant – Barb and Karen sat in on the webinar. We can pay for things back to 2016. When the money is used up, the grant is closed. This is for residential only.  We can use it to cut weeds, boarding up windows, etc. NCICG will assist in the grant.

 

Solar Panel Committee –  Kevin Yepson is looking into the companies to do the installation. Right now, they are waiting to find out what the credit value will be. We are on hold right now.

 

MAYOR’S REPORT

 

Mediacom Ordinance – We received in the mail a packet from Mediacom that included a template for an ordinance for the Village to receive a franchise income. We will send it to our lawyer to look it over.

 

Baseball Diamond drag – John Blake spent $100 out of pocket to have the baseball diamond drug. Ken Snyder made a motion to reimburse John Blake $100, 2nd Gene Costin.

 

Burn Pile – We received a complaint because of the smoke from the burn pile. Al Kaiser suggested that is we tile the wet area, we move it towards the railroad tracks.

 

You can get your water bill emailed to you. We are working on online payments. A note will be added to the next water bill for online payments.

 

Anna Mae Mason wants her sidewalk redone. We will look up ordinance.

 

The Methodist church has moved the piano & refrigerator, and chairs to the Community Building. When renting the Community Building the church has it until 10 am each Sunday.

 

We Go Global has taken over the Methodist Church. They are sectioning off rooms and putting in a shower. That is where they will be staying.

 

Cruis’in is June 29th and Picnic Day is June 30th this year.

 

 

Motion to Adjourn made by Gene Costin, 2nd   Barb Safiran, motion carried.

 

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

March 21, 2018

 

Attending board members: Mandy Mueller, Bard Safiran, Sid Dev, Ken Snyder, Matt Kaiser, Gene Costin, and Mayor Dave Mueller.

Meeting was opened with the Pledge of Allegiance and roll call.

Douglas W. Irwin, CPA was here to discuss the audit. Doug stated the we are doing the right things. He didn’t have anything for us to correct or change. It would not be a bad idea to upgrade the equipment we use for services. Look for good used equipment now, so in the event our equipment breaks down we aren’t having to spend more by buying the first thing available. Our procedures are good. We have duties separated.  You have the treasurer that handles the money, Clerk that does the bookkeeping. It protects Karen because she does the books but doesn’t handle the money. Vicki handles the money but does not handle the books. Two people sign checks that aren’t handling the books.

February 2018 Board Minutes approved, Motion Gene Costin 2nd Barb Safiran, motion carried.

February 2018 Treasurer’s Report approved, Motion Gene Costin, 2nd Mandy Mueller, motion carried.   

March 2018 Expenditures approved, Motion Gene Costin, 2nd Matt Kaiser, motion carried.

 

COMMITTEE REPORTS

Public Works – Gene Costin -   There is a beaver building a damn on the side of the railroad tracks. We will have Shannon Hasbrook trap the beaver.

Police Emergency Plan – Mandy Mueller -   Mandy filled out a form from the state about pedestrian and traffic stops. Speed limit sign will be ordered tomorrow.

Community Events & Building Permits –  Barb Safiran –  We made $1,550 from Trivia Night. No permits this month. Please give Barbs phone number to people wanting a permit.

Finance, Insurance, License & Fees –  Ken Snyder –  We need to clean the rock out of the grass on the east side of the Community Building.

Ordinances and Garbage Collection -  Matt Kaiser –   Al Kaiser fixed the airline leak. The garbage truck has a bad tire that needs repaired or replaced. Al can take the tire to Moore tire in Kewanee to get it fixed. The garbage truck needs the steps fixed. They will be welded at Martin Engineering.

Water and Sewer – Sid Dev –  The plants running well, pressure is good. Koener Electric found nothing wrong with the electric. The board approved to get the kits to fix the water hydrants.

OLD BUSINESS

Community Building Furnace – DeSmit Heating & Cooling sent an estimate to replace the furnace and AC in the Community Building. We have had complaints in the summer that the Community building is hot all the time. Parts are no longer available for what we have now. We don’t have to replace it right now, we just have to understand that if it breaks down, he will have a hard time finding parts.

 

Removal of Shirley’s building – Kirk Dana should be starting soon.

 

Community Development Block Grant (CDBG Grant) –  Water Tower Grant – Matt from Willett Hofmann & Associates. We opened bids today at the Community Building at 1:30 for water tower painting and rehabilitation. We aren’t just painting it, we will be replacing the ladders, put on OSHA handrail at the top of the tower, wear plates, and other repairs. We have a bid of $355,600 from Maxcor, Inc. New Lenox, IL. This company is someone we have worked with and they did a good job. Motion made by Barb Safiran to approve the bid, 2nd Gene Costin, motion carried. Preconstruction meeting will be at the Village.

Demolition Grant – We applied for the abandoned houses grant to receive $60,000 for 3 houses. We received $40,000 free, no match. Barb Safiran and Karen Tomsic will go to the meeting with NCICG on April 10, 2018.

 

Solar Panel Committee – No information yet.

 

MAYOR’S REPORT

 

Baseball Diamond – We have several teams from Kewanee that would like to use the baseball diamond. John Blake will fix up the baseball diamond. He will be the scheduler for this. Will talk to Martin Engineering about getting lights.

 

Water Bill Payment Options – Our water billing company has the option to let residents pay their water/sewer/garbage bills online. On this website you can look at and print your bill. The cost to pay your bill online by e-check or credit card is $3 per $100 on your bill. You can also set your account up for autopay. The autopay option is free.  A highlighted note will be on the next bill.

 

Clean-Up Days – Tuesday, April 17, for all residents south of Route 34. – Thursday, April 19, for all residents north of Route 34. Regular trash is April 18.

 

Budget Review – Ordinance 734 Sid Dev made a motion to accept the budget, 2nd Matt Kaiser, motion carried.

 

Appropriations Ordinance – Ordinance 735 Gene Costin made a motion to accept Ordinance 735, 2nd Ken Snyder, motion carried.

 

General Fund Debit Card – Debit card for purchases so employees don’t have to use theirs. Vicki Bennet suggested getting a credit card instead. Credit cards are more secure. We need to put signors on the cards. Card limit $1,500 daily basis. Sid Dev makes a motion for Karen to set up a credit card at CSB in Neponset with a card limit of $1,500. With authorization to up the limit when needed for a 24 hours period.2nd Barb Safiran, motion carried.

 

Trees on North Street need cleaned up. Terry Gutschlag will cut them down, Ken Snyder will help, and move them to the field to the north, burn them off. He will also treat them so they don’t come back. He has permission form Hal to do whatever he needs. He will close the street when doing the work.  $1,400 - $1,650 will be the cost. Matt Kaiser made a motion to accept the max fee of $1,650 for cleaning up the trees on North Street, 2nd Sid Dev, motion carried.

 

Motion to Adjourn made by Gene Costin, 2nd   Matt Kaiser, motion carried.

 

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

February 21, 2018

 

Attending board members: Mandy Mueller, Bard Safiran, Ken Snyder, Matt Kaiser, Gene Costin, and Mayor Dave Mueller. Absent Sid Dev.

Meeting was opened with the Pledge of Allegiance and roll call.

Ron Currier asked about the contents of the bulletin board between the bank and the post office. Notices, board packets, village information, etc. The door is broken and it won’t unlock, we have ordered a new door. When it is delivered we will put it on and the board will be updated.

Germaine Breitbach stated she was given a suggestion to move the toilet paper holder in the restroom to the south side. Its hard to reach back for some that are handicapped. Also, can we put something on the chair holder to hold the chairs so they don’t slide down. We will look in to these things.

January 2018 Board Minutes approved, Motion Gene Costin 2nd Mandy Mueller, Motion carried.

January 2018 Treasurer’s Report approved, Motion Matt Kaiser, 2nd Gene Costin, Motion carried.   

February 2018 Expenditures approved, Motion Gene Costin, 2nd Barb Safiran, Motion carried.

 

COMMITTEE REPORTS

Public Works – Gene Costin -   Trees need trimmed on North Street. We will get an estimate from Terry Gutschlag. Al Kaiser can do the general maintenance on the plow truck. 11 Concrete blocks are needed for the salt shed. Motion was made by Gene Costin to purchase the 11 Concrete blocks for $25 each. 2nd Ken Snyder.

Police Emergency Plan – Mandy Mueller -  We can only put up the speed limit signs within the city limits. North Street is ok to put up sign. No permission from county to put one on South Street just outside of town. We will purchase just one sign at this time. We need more police coverage on second shift. We will place an ad for a second shift police officer.

Community Events & Building Permits –  Barb Safiran –  We had 2 permit inquiries. Trivia night at the Village Community Building Saturday, February 24, 2018 at 7pm.

Finance, Insurance, License & Fees –  Ken Snyder –  Easter Egg Hunt 10am, March 31st at the grade school. We have received a copy of our May 1, 2016-April 30,2017 audit from Douglas W Irwin & Co. Dave Mueller stated that Doug mentioned there was nothing outstanding on our audit that he needed to come to speak at our meeting. We will review over the audit at the next meeting.

Ordinances and Garbage Collection -  Matt Kaiser –   Larry Stabler will send us a bill for the little bit of tree trimming they did. Garbage department is doing good. Dan Erdman is doing a good job shoveling and salting, and riding the back of the Garbage truck.

Water and Sewer – Sid Dev –  The report from Tonka found only the solenoid was bad. There were 3 things wrong, but nothing Tonka provided. Everything is working good now. Thank you to Markus Chapman and Clarence Ingles for working on the water repairs. Meter Tester needs to be recalibrated and cleaned. It will cost $361, and $174 to rent another tester. Total cost $535. Motion was made by Gene Costin to approve $535 to calibrate and clean tester. 2nd Mandy Mueller. Motion carried. The power bills to the sewer plant are increasing.  We will call Keoner to have them check this out.

OLD BUSINESS

Community Restroom – 2nd restroom in completed. Thank you to Ken Snyder and Al Kaiser for assisting. Ken took some materials back, so he exchanged them for the rubber hose for the grill, cost $35.

 

MAYOR’S REPORT

Community Building Furnace – DeSmit Heating sent a report on the furnaces and air conditioning system stating the parts are not being reproduced any longer. All parts are past the normal life expectancy. The Freon is no longer made for this A/C unit per EPA protocol. If it would need Freon it would not be cost effective to fix.  We are getting estimates from DeSmit Heating and Cooling.

 

Community Building Rental – We have put together a rental agreement and policies for renting the Community building.  Renter will complete the front page, and give them a copy of the policies. The deposit will be returned in one to two weeks, after Germaine has inspected the building and no damage is reported. All approved of agreement and policies.

 

Removal of Shirley’s building – Kirk Dana should be starting soon.

 

Community Development Block Grant (CDBG Grant) – The bid packet should be ready early March, we will then set a date for opening bids.

 

Demolition Grant – We should hear something by next week.

 

Phones for Village Office & Police – We can get a fax line and a desk phone line for $40 per month from Frontier with unlimited long distance. We are paying $55 /month for just a fax line. When Karen is out of the office she can transfer the phone to her personal phone with no added fees. We will switch the police phone to a US Cellular plan for $35/month. Right now, we are paying $90/month for cell phones (office and police). All board members accepted this arrangement.

Water Meters – We have 54 properties that either have no meter and bad meters. It costs $165 per meter not counting supplies needed to install them. Motion was made by Barb Safiran to have the meter replacement account borrow approximately $3,500 from the General Fund to purchase 12 new meters and supplies needed. 2nd Matt Kaiser. Motion carried.

Solar Panel Committee – Barb Safiran and Sid Dev will be on the committee. They will talk to Kevin Yepson at CSB. Kevin wants to start an LLC to receive the tax credits. The LLC will own it for 4-5 years then they will be sold to the Village at a reduced rate of 50-75%.

 

VILLAGE OF NEPONSET

BOARD MEETING MINUTES

Community Building @ 7PM

January 17, 2018

 

Attending board members: Mandy Mueller, Bard Safiran, Ken Snyder, Matt Kaiser, Gene Costin, Sid Dev and Mayor Dave Mueller.

Meeting was opened with the Pledge of Allegiance and roll call.

December 2017 Board Minutes approved, Motion Gene Costin 2nd Barb Safiran, Motion carried.

December 2017 Treasurer’s Report approved, Motion Gene Costin, 2nd Ken Snyder, Motion carried.   

January 2018 Expenditures approved, Motion Gene Costin, 2nd Matt Kaiser, Motion carried.

 

COMMITT REPORTS

Public Works – Gene Costin -   Snow plow needed repaired. Thank you to Ken Snyder and Al Kaiser for fixing it.

Police Emergency Plan – Mandy Mueller -  Has information to discuss on the Speeding Committee.

Community Events & Building Permits –  Barb Safiran –  No permits. In February we are having a Trivia Night to raise money for picnic days. That will be February 24, 2018. Discussed solar energy.

Finance, Insurance, License & Fees –  Ken Snyder – we need to look into copper wire for the grill.

Water and Sewer – Sid Dev –  We rebuilt the front valves to get the heads working in order & to get the flow increased. We need to reach out to Tonka to have them come down. The heater in the water house is down. We’ve called DeSmit’s to get an estimate. Bid from DeSmit’s is $1,660. It will be a little more to move the heater to the northeast corner. Motion was made to accept the bid from DeSmit’s by Gene Costin, 2nd Barb Safiran. Motion carried. We aren’t running as many gallons as we should. Marcus Chapman has gone thru the system, there must be a blockage that he can’t see. He suggests we have Tonka come down to do the repair. Tonka will be coming from Minnesota. Tonka’s quote is $3,160. Motion made to accept quote from Tonka by Gene Costin, 2nd Sid Dev. Motion carried. Generator is also needed. It won’t stay running due to hole in exhaust. Motion was made to have the Generator replaced by Altofer for $2,100 by Gene Costin, 2nd by Barb Safiran. Motion carried. Booster pump on the HMO system went out. Motion was made to get a booster pump for $700 by Gene Costin, 2nd Ken Snyder. Motion Carried.

Ordinances and Garbage Collection -  Matt Kaiser –   Tree trimers are in town it’s going to cost about $200. Block heater on Garbage Truck is needed. Matt will get a quote.

OLD BUSINESS

Community Restroom – Some progress made on the second restroom.

 

Speeding Committee – Would like to get 2 LED lighted speed limit signs. The signs are $2,900 for 2. The come with poles (included in price). They will still discuss borrowing the other sign form Mineral.  A motion was made to purchase 2 LED speed limit sign with lights by Sid Dev, 2nd Matt Kaiser. Motion carried.

 

MAYOR’S REPORT

Removal of Shirley’s building – Should see some work in the next few weeks.

 

Community Development Block Grant (CDBG Grant) – Approval for NCICG to pull out $5,591.25 for the first installment of their administration fee. This money comes out of the grant money.  Motion made to pay installment by Gene Costin, 2nd Mandy Mueller. Motion Carried.  The total fee is Interest is 4.5% fixed, for 5 years, 15-year amortization. Loan origination fee is a flat fee of $750. Motion was made to accept these loan terms by Matt Kaiser, 2nd Sid Dev. Motion carried.

 

EPA Loan Restructure Ordinances – Approved ordinance needs to be sent to our lawyer, and published in the paper. Motion made to approve Ordinance #732 by Mandy Mueller, 2nd Gene Costin. Motion Carried.

 

Water Pollution Control Loan & Public Water Supply Loan – Approved ordinance needs to sent to our lawyer and published in the paper. Motion made to approve Ordinance #733 by Sid Dev, 2nd Ken Snyder. Motion Carried.

 

Demolition Grant – Applied for this last month. We should hear something by the end of the first quarter.

 

Community Building Furnace – Germaine Breitbach had told us that we should look into replacing the community building furnace. Ken Snyder stated he though the central air unit needed to be replaced. Desmit’s sent a quote for $3,375 for furnace. We will have him come back to check the central air and send us an updated quote.

 

Sexual Harassment Policy – This has been handled. Everyone has signed.

 

125 Maple Street – We received notification that the property has been sold for delinquent taxes.

 

Community Building Rental – We will be putting together a policy for renting the community building. It will also state what someone needs to bring, where the remote is for the tv. Karen Tomsic will be taking care of the down payment and the repayment of the deposit. Germain Breitbach will continue to clean. There will be a calendar in the office so we can keep track of when its available.

 

Noon Whistle – is operating. Some adjustment is needed by the fire department on the timer. They are working on it.

 

Motion to Adjourn made by Gene Costin, 2nd Barb Safiran, motion carried.

    309-594-2201

    201 N 2nd St
    PO Box 79
    Neponset, Illinois 61345
    USA

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